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Glossary of Yearbook Terms

There are many terms that are unique to producing a yearbook. The following table lists some commonly-used terms when creating a yearbook.

4-colorCMYK process inks (Cyan, Magenta, Yellow, and Black). This is the "normal" color.
adviser Teacher who guides the yearbook staff and works with the Editor to oversee development of the yearbook.
ascender Upper strokes of those lower-case letters that extend above the x-height. For example, b, d, and h.
base color First color used a a background on which other colors are printed.
bleed line A bleed is a photograph or other object that extends past the margin all the way to the page's edge. A bleed line  is the bold line around the outside edge of the layout sheet, outside of the active page area, that indicates where the page will be trimmed after printing. Any object that bleeds off the page needs to extend to the outside edge of this line.
blend Color created by combining percentages of the four process-color inks, rather than adding an additional press run of a fifth ink color.
body copy Main text of a page, section, or book.
byline Printed line accompanying a block of copy, giving the author's name.
caption Text that describes a photo. In traditional design, captions are placed as close to their corresponding photos as possible, and no more than two captions are stacked.
character A letter, numeral, puctuation mark, or other part of the alphabet.
character style Collection of formatting (font, size, color, etc.) you can apply to a text box throughout a document. For example, Headline or Photo Credit.
colophon Listing of technical printing information about the yearbook, such as price, number of copies printed, colors and typefaces used, cover design, workshops that staff attended, photography studios, and awards won by the previous year's book.
descender Lower stroke of those lower-case letters that extend below the baseline. For example, g, p, and y.
DPI Dots per inch. A measure of resolution for images; the more dots per inch, the higher the resolution.
eBiz Shorthand term for eBusiness
editor Student who is responsible for overall content and development of the yearbook.
endsheets Heavier sheets of paper that hold the pages of the yearbook to the cover. Endsheets may be plain or designed to reflect the theme.
external margin Space around the outside of the spread. All layouts should be designed to include a consistent generous external margin.
flat 8 pages. Each side of a signature is called a "flat". Every signature has a front and a back flat.
folio A "boilerplate" (standardized layout) for you to use on multiple pages, with re-usable text and formmating, that contains things like headers and footers that appear on each page, and page number formatting. Also sometimes called a page "kicker".
glue margin The inside edge of the first and last pages of your yearbook. You can place content here, but it may not be visible when the book is bound.
Go! Design Collection of pre-designed templates with themed layouts.
gutter Center line between two pages of a spread where the two pages meet.
HJ Layouts Collection of pre-designed templates containing generic (non-themed) layouts.
headline Heading for any written material, indicating subject matter, set in larger type than that of the copy and containing one or more words and lines.
index Complete alphabetical listing of all students, teachers, clubs, teams, advertisers, sections, topics, and events covered in the yearbook.
job number Unique 5-digit number used in the Yearbook Division to identify a customer. The Job Number is part of the Order Number for a specific order. Usually the customer only has one order, so this jumps right to the book in eDesign. For example, 12345.
ladder Page-by-page listing of the yearbook's contents, used to plan and track coverage and production of the yearbook.
leading Vertical spacing between lines of type.
line art Illustration in which all drawn marks are black with no gradations of gray.
main book The core part of the order (main yearbook).
mug shot Class picture or formal portrait.
OAC Online Ad Creation. Parents, teachers, and businesses can purchase and design an ad online.
orphan Single line of type at the bottom of a column that is separated from the rest of the paragraph; considered undesirable.
order number There are three parts to an order number: Job Number, Product (Type), and Publication Year. For example, the Order number for job number 12345's 2009 supplement would be 12345-001-2009.
panel pictures Group of individual class pictures that are printed directly next to each other with only a thin white rule line separating them.
pica Unit of measurement equal to 12 points or 1/6". Picas are used to measure photos and spacing.
point Subdivision of a pica. There are 12 points in a pica and 72 points in an inch. Points are used to measure type and rule lines.
point size Height of type face from the top of the highest ascender to the bottom of the lowest descender.
Pop-In Template for an object to be placed on a page, such as ads or sidebars.
process colors The four CMYK ink colors: cyan, magenta, yellow, and black.
product 3-digit number that identifies if the item is a main book (000), supplement (001), or some other type of product.
proof Before submitting a page to the plant, you need to print a PDF and proof it very carefully. Another term for a PDF proof.
SAC School Ad Creation. Parents, teachers, and businesses purchase an ad online, then submit their ad design separately.
sans serif Type style whose characters have no short finishing strokes or embellishments at the ends of the main strokes.
section Part of a yearbook devoted to a certain subject matter, such as sports, classes, organizations, academics, etc.
signature ("Sig") 16 pages. Your yearbook is printed in large sheets (or signatures), both sides, with 8 pages to a side.
sidebar Smaller, supplemental story on a spread.
slug Area at the bottom of the PDF proof that contains information about the order, e.g., job number, date, etc.
spine Back of a book cover or binding. The name of the book, school, city/state, year, and volume number often appear here.
spot color A special ink requested by the school (e.g., metallic, iridescent). Spot colors are not created by blending the four process colors and require an additional printing plate.
supplement Book produced in addition to a yearbook for a customer. A supplement contains school activities and events that took place after final copy was submitted for the yearbook, and can be sewn or taped into the main book. The supplement is treated as a separate book order; it only shares Staff Setup with the main book, not library information. Also, supplements are loaded into eDesign within 24 hours of the plant entering the contract.
template A "boilerplate" (standardized layout) for you to use on multiple pages, with re-usable text and formmating. The template is a page's format, and will vary with the type of page. For example, you may have a template for divider pages, a template for portrait pages, a template for section pages, and so on.
tip-in Additional pages that can be inserted or "tipped in" to a yearbook.
trim size Final trimmed dimensions of a book's pages. Standard yearbook trim sizes are:
  • 7¾" x 10½"
  • 8½" x 11"
  • 9" x 12"
white space Blank area where no elements are placed.
widow The short last line of a paragraph, or the last line of a paragraph when it is carried over to the top of the following page away from the rest of the paragraph; considered undesirable.
x-height Height of the lower-case letter x. Typefaces of the same point size do not necessarily have the same x-height.
YOC Yearbook Order Center is the Herff Jones online portal for ordering yearbook products. The YOC communicates with eBusiness about who has purchased what items online.
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